Email signature generator

Build an email signature and copy it with formatting.

Name Title/Dept Company Phone Email Website Accent color

Preview

After "Copy formatted", paste into your mail composer to keep the formatting. Some mail clients may require inserting the HTML code instead.

You start a new job, or the company rebrands, and suddenly the signature at the bottom of every email is wrong. Rebuilding one by hand in a mail client is fiddly — the fonts fight you and the spacing never behaves. This builds the block for you and hands it over ready to paste.

How it works

Filling in the fields

Every field is optional except your name, and blank ones are simply left out — no empty lines or stray icons. The preview updates as you type, so what you see is exactly what will be pasted.

Field	What it holds
Name	Shown largest, at the top
Title/Dept	Your role, e.g. "Product Manager, Growth"
Company	Organisation name
Phone	Prefixed with a phone icon
Email	Prefixed with an envelope icon
Website	Prefixed with a globe icon
Accent colour	Colours the name and dividing line

Keep it short. Four or five lines reads as professional; ten lines with a quote and three social links reads as clutter, and long signatures get clipped into a "..." on mobile mail apps anyway.

The two copy buttons

Copy formatted (paste into mail) copies the rendered block with its styling intact. Paste it into the signature settings of Gmail, Outlook, Apple Mail, or your composer window and it should arrive looking like the preview. This is the one you want most of the time.

Copy HTML code copies the underlying markup as plain text instead. Use it where a mail client or webmail admin panel asks you to paste raw HTML rather than accepting styled text, which some corporate systems and marketing platforms require.

If the formatted paste loses its styling — a few clients strip formatting on paste — switch to the HTML option and look for an "edit HTML" or "source" mode in your mail settings.

A note on compatibility

Mail clients render HTML inconsistently, so treat any signature as an approximation rather than a pixel-exact design. Send yourself a test message and check it on both a desktop client and a phone before rolling it out. Everything here runs in your browser; your details are not sent to a server.

Terms explained

Accent colour: The highlight colour applied to your name and the divider. Pick something from your company palette, or a dark neutral if unsure.
Copy formatted: Copies the signature with its styling, ready to paste directly into a mail composer or signature settings box.
Copy HTML code: Copies the raw HTML markup as text, for clients or admin panels that ask you to paste source code.
Preview: The live rendering of your signature. It reflects your current entries exactly as they will be copied.

Frequently asked questions

The formatting disappeared when I pasted it. What now?

Some mail clients strip styling on paste. Use Copy HTML code instead, then find the HTML or source editing mode in your mail client's signature settings and paste it there. Gmail accepts the formatted paste directly; several corporate webmail systems want the raw code.

Can I add a logo or profile photo?

Not in this tool. Images in signatures need to be hosted somewhere permanent, and many mail clients block remote images by default, which leaves a broken-image box. Text-only signatures display reliably everywhere.

Where do I put the signature in Gmail?

Open Settings, then See all settings, and scroll to the Signature section in the General tab. Create a signature, paste, and save changes at the bottom of the page. Outlook has an equivalent under Settings, Mail, Compose and reply.

Are my contact details stored anywhere?

No. Everything runs in the page in your browser and nothing is sent to a server. Closing the tab clears what you entered, so it is not remembered for next time.

How long should a signature be?

Four or five lines is a reasonable target: name, role, company, and one or two contact routes. Longer signatures get truncated behind a "..." in most mobile mail apps and add weight to every reply in a long thread.